You probably don’t know this about me but I am Monica… from F.R.I.E.N.D.S… no, I don’t think I’m actually Courtney Cox’s late 90s/early 2000s alter ego… but I am a bit of a clean freak. While spring is almost over, an organized lifestyle never goes out of style.
Yes, I really just said that.
So today I thought we would spring clean our email. Here is the thing, we constantly use our email. I know I look at my 2 primary email accounts several times a day but no matter what I do it doesn’t seem to get empty. Today I’m going to share with you some tips for making your email spring clean year around.
Purge, Purge, Purge!
Do you manually go into your email on an actual desktop and mass delete things every so often? That’s a sign you probably don’t need those things in your email.
- Alter Your Subscription
You do not need to get an email from Refinery29 every day. Sorry, not sorry. If a company is emailing you every day chances are they are slightly redundant or useless. I know you may love your celebrity gossip or really want to know “The 5 trends you need to let go,” but that is a waste of your time. Most major companies and media outlets allow you to customize the frequency of the emails you receive from them, reduce this to monthly or weekly or monthly.
Delete those emails you opened, glanced at and said, “Oh I really want to read that story later!” It’s been 6 months..later has come and gone!
You know that contest for that trip to Miami you entered 6 months ago on your favorite website? Remember after you entered (and didn’t win) you started getting emails from the 4 other trip sponsors, like every damn day? Yeah, unsubscribe! This may seem bad but it really isn’t. Think of it this way, most automatic mail services charge users when they hit a certain amount of subscribers on their list, so by staying on their list you are kind of wasting their money. Do both of yourselves a favor and unsubscribe.
- Find Your Organization Style
- Create folders for organization.
I am a huge advocate of keeping documentation from transactions, bill payments, important digital conversations and sometimes just emails from friends in other countries. You don’t have to kill a football field worth of trees to keep track of these just make folders. Create inbox folders to keep your “paperwork” A folder for bills and payments. You can either use one folder for all or make folders for the specific company so you can easily find them.
- Another way to keep this organized is to keep your bill payment information on a spreadsheet. (I have an awesome one I use myself here for you.)
- Print your files to PDF and save them on an external hard drive or on Google Drive.
- Treat your email address with the respect it deserves.
Don’t just give it to every Tammy, Danni, and Hilary. I have multiple email address, one for me day job, one for personal use, one for my blog and one for the business/technical side of my blog (think domaine recipes, company sponsorships, instead of blogger to blogger communication) but I don’t have all of these on my phone, or check them at the same frequency so some email address I’m more willing to share than others. Do you really want emails from Home Depot and emails from your childhood friend overseas to have to fight for your attention and inbox space? The truth is you may just delete the certain email and don’t think about it as a huge hassle but it’s easy for things to get lost or overlooked when your inbox is too crowded.
- Mark Spam as Spam
Even the best spam filters let things slide. If you see anything fishy go ahead and mark it as spam, then delete it. Deleting it isn’t always enough to make your email server register it as spam.
Take an hour to do this and your inbox will become a less stressful placce.
How do you keep your email intact? What is the biggest inbox nuisance for you?
If you are interested in keeping your bills in order without crowding you inbox then check out my Bill Tracker Worksheet. It helps you keep things organized and simple.
Get it here: